Send email attendees
Sometimes the Organizer of an Event needs to send a message to one attendee, to a group of them or to any other group of users. Finding each person’s address is usually a tedious, time-consuming task, but since that information is already in Symposium, you can use this tool in the Attendees > Send email attendees menu.
The panel is an email composer with the usual basic controls of this kind of application:
- Recipient selector
- Subject of the notification
- Recipients who will receive a copy
- Message body to be sent
Recipient selector
A list of items to choose from is shown. It is organized in two sections, each containing different items:
- Groups: lets you send the message to sets of users according to some criteria: - Users: - who have submitted papers - with pending papers - with confirmed papers - with rejected papers - All attendees - Attendees - confirmed - pending - rejected
- Users: a list of users, as many as there are in the Event. This list can be very long, but it lets you send a message to a single user or to a selected group of them.
The list box allows multiple selection. When you want to send the message to several groups or several users, or a combination of them, you can select the first one with the mouse and then, while holding down the Control key on the keyboard, select the others.
Subject
A text box for the Subject of the email to be sent.
Recipients who will receive a copy
A text box where you can type by hand the email addresses of the recipients you want to receive copies of the message. It is optional and is enabled by ticking a checkbox.
Message body
The text is written in a box that allows several simple formatting options. Since it is an email, there is no defined maximum length.
